Terms & Conditions

This terms of service is a contractual agreement made between Signature Headshots Orlando (referred to hereafter as “photographer”) and you (referred to hereafter as “Client”). In order to book the Headshot Session you must agree to the terms and conditions that are set out below.

1. Session Fee.

A non-refundable retainer of $200 is required for all standard individual headshot sessions. A non-refundable retainer in the amount of 50% of the anticipated total amount is due for all group headshot sessions. In the event of cancellation, the retainer paid is non-refundable. It shall be liquidated for damages to the Photographer in the event of a cancellation, or breach of contract by the Client. No date is reserved until a retainer is received. The retainer shall be applied towards the total cost of the service to be rendered.
This fee covers the time and talent of photographer, retouching, and creative editing of images, as determined by the photographer.

2. Headshot Session Includes.

  • Unlimited time in studio, unlimited wardrobe changes
  • Image review session directly after photo session
  • Image fees are not included in session cost.  Images are purchased separately at the end of the session. Unretouched or RAW images will not be delivered under any circumstance.

3. Location Costs & Fees.

If there are any costs/fees associated with the location the client has chosen for their session, you, the client, will be responsible for those fees. The photographer will not guarantee or arrange payment on any location. Session fee doesn’t covers travel cost.

4. Late Arrivals.

Any Client that is late arriving to the session will have the amount of time late deducted from the time allotted for the session. This may also result in a reduction of the number of proofs and edited images. If shooting on location and client is more than 15 minutes late the session will be canceled and retainer will be forfeited.

5. Rescheduling & Cancellations.

If an illness or situation prevents a photo session from taking place, client may reschedule their session at least 5 days prior to their shoot without penalty. Should client fail to give 5 days notice, or decide to completely cancel the shoot, the retainer is forfeited and will not be refunded. Photographer reserves the right to reschedule due to illness, weather, equipment malfunction, or other circumstances beyond their control.

6. Re-shoots.

Re-shoots are determined at the discretion of the photographer. Re-shoots will not be given for poor choices of clothing, make-up, hair or weather related issues, or by not following the recommendations of the photographer.

7. Failure to Perform.

If the Photographer cannot perform this Contract due to fire or other casualty, strike, act of God, or other cause beyond the control of the parties, or due to Photographer’s illness or emergency, the Photographer and Client shall make every attempt to reschedule the session. If a reschedule is unable to be agreed upon, Photographer shall return the retainer to the client and shall have no further liability. This limitation on liability shall also apply in the event that photographic materials are damaged in processing, lost through camera or media malfunction, lost in the mail, or otherwise lost or damaged without fault on the part of the Photographer. In the event the Photographer fails to perform for any other reason, the Photographer shall not be liable for any amount in excess of the retail value of the Client’s order.

8. All Sales are Final.

Due to the custom nature of each session, all sales are final. Please be absolutely sure of your purchase at the time of ordering.

9. Archive.

All images will be available for ordering for three (3) months following client viewing date. After three (3) months, all images will be purged from photographer’s hard- drive, except as needed for promotional purposes, to be determined by photographer at photographer’s sole discretion. Photographer is not responsible for loss or damage to the digital files due to circumstances beyond photographer’s control. Unretouched or RAW images will not be delivered under any circumstance.

10. Payment.

All payments are due in full unless payment arrangements have been made. Orders will not be processed until payment in full is received. If client has arranged a payment plan, order will be placed after the final payment has been received.

11. Model Release.

Client gives permission to Signature Headshots, LLC to use the images (or variations of the images) from this session for publication in advertising materials, websites, blogs, portfolios, displays, or other promotional methods for Signature Headshots Orlando without compensation for such.

12. Copyright & Penalty.

Signature Headshots, LLC retains all copyrights to all images created during client’s session, but shall grant license to the client to reproduce and publicly display the purchased images. A print release will be provided with the purchased digital files to print portraits. The print release does not allow selling or altering of your images without the photographer’s written permission. It is illegal to copy, scan, download, print, share, alter, or otherwise steal any image created by Signature Headshots Orlando during client’s photo session. This applies to “sneak peek” images, images posted in an online proofing gallery, blog, Facebook, or hard copy images. If client steals images via any method listed above, or any other method, client will be invoiced for the cost of EACH digital image client has stolen, at photographer’s current price per digital file.

13. Indemnification.

The Photographer shall be held harmless for any and all injury to the
Client during the course of the photography session and the immediately surrounding events. Photographer is not responsible for any injuries inflicted upon any participating parties. Client(s) will be responsible for their children and for themselves and release photographer from any claims against their person or their business.

14. Miscellany.

This Agreement incorporates the entire understanding of the parties. Any modifications of this Agreement must be in writing and signed by both parties. Any waiver of a breach or default hereunder shall not be deemed a waiver of a subsequent breach or default of either the same provision or any other provision of this Agreement. This Agreement shall be governed by the laws of the State of Florida.

15. Waivers.

The waiver of any breach of this Contract shall not constitute a continuing waiver or a waiver of any subsequent breach of the same or a different provision of this Contract.

16. Attorney’s Fees.

If either party to this Contract brings a legal action against the other party to this Contract to secure the specific performance of this Contract, collect damages for breach of this Contract, or otherwise enforce or interpret this Contract, the prevailing party shall recover reasonable attorney’s fees and all costs, premiums for bonds, fees, and other expenses expended or incurred in the action in addition to any other relief that may be awarded.